Battleford Agricultural Society - Facilities Rental Agreement

Facilities Rental Agreement
Applicant Information
Name of Organization
Contact Person*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Facility & Rental Information
Facility:
Event:
Date (Start)

MonthDayYear
Date
Hour MinutesAM/PM Option
Date (End)

MonthDayYear
Date
Hour MinutesAM/PM Option

To find information on pricing, please see Rental Rates button next to the Facilities Rental button on the Facilities Rental page on our website.

	Check all that apply:	# of Items	Cost $	Additional information
Rental charge
Next day clean up
Stage
Table Cloths (Black)
Table Cloths (Ivory)
Tables (Round)
Tables (Rectangle)
Chairs
Picnic Tables
Coffee Urn (limit 1)
Porta Potties
Camping Spots
Podium
Other
Subtotal: $
GST: $
PST: $
Security Deposit: $
TOTAL: $

*** Tables, chairs, and garbage bags are included in any Facility Rental Agreement, as well as use of the kitchen. ***

Rental Policy:
At the time of the rental booking, one half of the rental plus security deposit is due. If cancelled more than 91 days from the date the renter will receive a full refund; if cancelled within 90 days of the function, you get your security deposit refunded.

Balance of the rental due 90 days before the function. If the rental booking is made within 90 days, full payment plus security deposit is due immediately. Battlefords Agricultural Society has the right to terminate any function where there is any illegal misconduct.
Initials

Clear

Security Deposit:
Facilities must be left in the same condition as found. The security deposit will not be refunded if any damages have been done to ANY property of the Exhibition Park.

The Rentor must have the facilities cleaned up and moved out by 2:00 am. Each 1⁄2 hour portion of thereafter will be charged $50.00, to be deducted from the security deposit. You may pre-arrange to clean up the following day at an additional charge depending on availability. Set up may be done the day before the rental date at an additional charge and depending on availability, set up is the responsibility of the rentor.

The Rentor is responsible to remove all garbage from the building, major spills to be mopped up, all food and drinks to be removed from the kitchen, ALL kitchen appliances, counters, grills, stove, or coffee urn(s) are to be cleaned after the rental.

Rentor is responsible to ensure all doors and gates are locked after event.

Keys must be returned to the office the next business day. Tables and chairs are to be cleaned and left out to ensure proper cleaning. Failing to clean facilities will result in the partial or full loss of the security deposit.

The Rentor must have liability insurance and provide to BAS a copy of the policy with Battlefords Agricultural Society named as “additional insured”.

If you decline to purchase your own liability insurance for this date/event, please sign & date the following statement:

I First Name On Date understand by declining to purchase my own liability insurance, I am assuming the financial risk of any liability that I may be held responsible.
Signature

Clear
The Rentor must abide by Provincial Liquor Laws with no minors present at a licensed function unless accompanied by a parent, legal guardian, or their spouse if that spouse is over the age of nineteen. Security must be on duty at all licensed rentals. Please refer to your permit for additional information.

The Battlefords Agricultural Society agrees to make available the above noted facilities for the amount and date indicated above.

Terms & Conditions Agreement
Initials (The renter agrees to the above charge and other conditions as contained on this rental agreement)

Clear
Signature of Rentor

Clear
Date

MonthDayYear
Date
Signature

Clear
Date

MonthDayYear
Date
Please verify that you are human*
Should be Empty:

Facilities Rental Agreement

Applicant Information